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The Ed049F form plays a crucial role in the process of securing funding for school building projects in Connecticut. This form serves as the final grant application, detailing essential information about the project, including the district name, facility address, and state project number. It outlines the total project costs, which encompass various categories such as architectural design, site acquisition, and construction expenses. Additionally, the form distinguishes between eligible and ineligible costs, ensuring that only appropriate expenditures are considered for funding. Applicants must provide comprehensive financial details, including current and future bonds or notes, and certify that all legislative and regulatory requirements have been met. The importance of timely submission cannot be overstated; the final application must be filed within one year of the project's acceptance as complete. With its structured approach, the Ed049F form facilitates transparency and accountability in the financing of educational infrastructure, ultimately supporting the goal of enhancing learning environments for students across the state.
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File Information
| Fact Name | Details |
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| Governing Laws | The ED049F form is governed by Connecticut General Statutes (C.G.S.) Section 10-282 et seq. and Section 10-287c-1 et seq. |
| Purpose of the Form | This form serves as the final grant application for a school building project, ensuring compliance with state regulations. |
| Submission Deadline | The final application must be filed within one year of the project being accepted as complete by the applicant. |
| Certification Requirements | The form requires various certifications from the Board of Education, including that all project bills have been paid and that funding does not exceed 100% of the total project cost. |
Ed049F Sample
ED049F Rev. 05/09
Statutory Ref.: C.G.S. Section
STATE OF CONNECTICUT |
PAGE 1 OF 2 |
Department of Education |
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Bureau of School Facilities |
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165 Capitol Avenue |
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Hartford CT |
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FINAL GRANT APPLICATION FOR A SCHOOL BUILDING PROJECT
DISTRICT NAME:
FACILITY NAME AND ADDRESS:
STATE PROJECT NUMBER:
Date project accepted as complete by applicant |
____________ (Final application must be filed within |
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one year of this date.) |
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FINAL PROJECT FINANCING |
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FINAL PROJECT COSTS: |
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General Fund/Bonding: |
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ELIGIBLE COSTS |
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General fund - Progress payments |
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Architectural Design |
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General fund - Other |
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Site Acquisition |
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Current Bonds/Notes* (*Complete |
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Facility Purchase |
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Bonds Issued schedule on page 2) |
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Other professional fees |
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Future Bonds/Notes |
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Construction (Fully eligible) |
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Bonus area - School Readiness |
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Other Funding: |
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Bonus area - Full day K/Class size reduction |
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Rebates |
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Equipment/Furnishings |
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Insurance Proceeds |
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Eligible Costs |
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Federal/Other State Grants |
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LIMITED ELIGIBLE COSTS |
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Other Financing |
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Outdoor Athletic Facilities and Tennis Courts |
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Describe: _____________________ |
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Natatorium |
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Eligible auditorium seating area (from Item a6) |
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TOTAL FINAL PROJECT FINANCING |
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Eligible gymnasium seating area costs |
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Limited Eligible Costs |
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ELIGIBLE AUDITORIUM SEATING |
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INELIGIBLE COSTS |
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AREA COSTS COMPUTATION: |
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Ineligible site acquisition costs |
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a1 Total square footage of auditorium |
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Ineligible facility purchase costs |
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a2 Square footage of seating area |
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Ineligible construction costs |
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a3 Total construction cost of auditorium |
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Ineligible bonus |
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(excluding seats and installation) |
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Ineligible bonus |
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a4 Construction cost of seating area |
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Unauthorized cost increase |
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((Item a2 / Item a1) x Item a3) |
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Other ineligible costs |
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a5 Costs of seats and installation |
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Describe: ___________________________ |
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(not included in Item a4) |
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Ineligible Costs |
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a6 ELIGIBLE AUDITORIUM SEATING |
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AREA COSTS (Item a4 + Item a5) |
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TOTAL FINAL PROJECT COSTS |
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Auditorium seating capacity
** NOTE: "TOTAL FINAL PROJECT FINANCING" MUST AGREE WITH "TOTAL FINAL PROJECT COSTS".
ED049F Rev. 05/09 |
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PAGE 2 OF 2 |
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State Project No. ______________________ |
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FINAL GRANT APPLICATION FOR A SCHOOL BUILDING PROJECT |
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DETAIL FOR BONDS ISSUED: |
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Bonds or Notes: (by issue date) |
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TOTAL BONDS ISSUED |
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*NOTE: "TOTAL BONDS ISSUED" MUST AGREE WITH "CURRENT BONDS/NOTES" ON PAGE 1.
CERTIFICATIONS:
The Board of Education approves as complete and accepts the school building project herein identified for public school purposes and certifies that:
a.The project has been accepted by the architect and construction management firms;
b.All change orders for this project have been approved by the State Department of Education;
c.The grant received for this project does not represent a duplication of funding and that funds received do not exceed 100% of the total cost of the project;
d.All bills for the project have been paid or funds to pay such bills are deposited in a separate escrow account;
e.The total sum noted in this application was expended for the school building project herein described;
f.Application is hereby made under provisions of Chapter 173 of the Connecticut General Statutes as amended for payment of the school building project grant due based on the completion of the project described herein, and
g.All the statements contained in this application are true and correct to the best of my knowledge and belief.
NAME OF SUPERINTENDENT
SIGNATURE
DATE
All legislative and regulatory requirements, including C.G.S. Sections
NAME OF APPLICANT'S ATTORNEY
SIGNATURE
DATE
Common mistakes
Filling out the Ed049F form can be a complex task, and mistakes can lead to delays or even rejections of grant applications. One common error is failing to submit the form within the required timeframe. The application must be filed within one year of the project being accepted as complete. Missing this deadline can jeopardize the funding opportunity.
Another frequent mistake is not ensuring that the "TOTAL FINAL PROJECT FINANCING" matches the "TOTAL FINAL PROJECT COSTS." This discrepancy can raise red flags and may result in the application being flagged for further review or outright rejection. It is crucial to double-check these totals for accuracy before submission.
Inaccurate reporting of costs is also a significant pitfall. Applicants often misclassify eligible and ineligible costs. For instance, including costs for unauthorized changes or expenses that do not meet the criteria set forth in the guidelines can lead to complications. Understanding the difference between eligible and ineligible costs is essential for a smooth application process.
Another mistake is neglecting to provide complete information about bonds issued. The section detailing bonds must align with the current bonds/notes listed on the first page. Inconsistencies here can create confusion and delay the approval process.
Many applicants also overlook the importance of certifications required at the end of the form. Each certification must be accurately completed and signed by the appropriate individuals. Missing signatures or incomplete certifications can result in the application being returned or denied.
Lastly, applicants sometimes fail to keep thorough documentation of all project-related expenses. This oversight can make it difficult to substantiate claims made in the application. Maintaining clear records of all financial transactions related to the project is vital for supporting the figures reported on the Ed049F form.
Key takeaways
When filling out and using the ED049F form, there are several important considerations to keep in mind. Below are key takeaways that can help ensure a smooth application process.
- The form is a Final Grant Application for a school building project and must be completed accurately to receive funding.
- It is essential to file the final application within one year of the project being accepted as complete by the applicant.
- All costs must be categorized correctly as either eligible or ineligible to avoid discrepancies in funding.
- Detailed financial information is required, including costs for architectural design, construction, and any other professional fees.
- Ensure that the TOTAL FINAL PROJECT FINANCING aligns with the TOTAL FINAL PROJECT COSTS to prevent delays in processing.
- All certifications on the form must be signed by the Board of Education, confirming the project's completion and compliance with relevant regulations.
- Documentation for all funding sources must be provided to demonstrate that there is no duplication of funding.
- Keep a record of all bills paid or set aside in an escrow account to verify that project funds were used appropriately.
Similar forms
The ED049F form serves as a final grant application for a school building project in Connecticut, and it shares similarities with the ED049B form, which is a preliminary grant application. Both documents aim to secure funding for educational facilities, but the ED049B focuses on initial project costs and planning, while the ED049F addresses final expenses and project completion. Each form requires detailed financial disclosures, ensuring that the state can assess the funding needs at different stages of the project.
Another document comparable to the ED049F is the ED049C form, which deals with the reimbursement of school construction costs. While the ED049F is concerned with the final application for grant funding, the ED049C focuses on the process of claiming reimbursement for already incurred expenses. Both forms require a breakdown of costs and certifications from school officials, reinforcing accountability and transparency in the use of public funds for educational infrastructure.
Additionally, understanding the purpose of a Bill of Sale form can further clarify transaction documentation. This form acts as a vital record that solidifies the agreement between parties involved, promoting transparency and responsibility in sales. For those looking for a comprehensive template, you can reference https://nyforms.com/bill-of-sale-template/ to create a reliable and legal foundation for your transactions.
The ED049D form also bears resemblance to the ED049F as it pertains to the final project report for school building projects. The ED049D captures the project's completion status and any outstanding issues, while the ED049F is primarily concerned with the financial aspects. Both documents emphasize the importance of reporting and documentation, ensuring that all stakeholders are informed about the project's outcomes and financial health.
In addition, the ED049E form, which is a change order application, shares some similarities with the ED049F. Change orders are often necessary during construction projects, and the ED049E allows for adjustments in funding based on unforeseen circumstances. While the ED049F finalizes the financial picture, the ED049E addresses modifications that may impact overall costs, highlighting the dynamic nature of school construction projects.
The ED049G form, which is an application for an extension of time for project completion, is another document that aligns with the ED049F. Delays in construction can occur for various reasons, and the ED049G provides a formal process for requesting additional time. The ED049F, on the other hand, is submitted once the project is completed. Both forms require the applicant to provide justification and documentation, ensuring that extensions are warranted and appropriately managed.
Lastly, the ED049H form, which is an application for a grant for school renovation projects, is similar in that it also seeks state funding for educational facilities. While the ED049F focuses on new construction and final costs, the ED049H targets renovations and improvements to existing structures. Both forms necessitate detailed financial reporting and compliance with state regulations, reinforcing the commitment to enhancing educational environments through state support.